Knowledge article
Fire Alarm Logbooks
A fire alarm logbook records weekly tests, servicing, false alarms, faults and repairs — the evidence that the system is maintained under BS 5839 and the Fire Safety Order.
A fire alarm logbook is the record that shows a system is being properly managed. BS 5839 expects one to be kept, and it is among the first things a fire officer or insurer will ask to see.
What to record
- Weekly user tests — date, call point tested, result.
- Periodic servicing — dates, findings, engineer.
- Actuations and false alarms — cause where known (see false alarm reduction).
- Faults and remedial actions.
- Alterations to the system.
Why it matters
The logbook is the evidence trail. A working system with no records still fails a compliance check, because there is no proof of maintenance. A complete log demonstrates that the responsible person is discharging their duty under the Regulatory Reform (Fire Safety) Order 2005.
Good practice
Keep the logbook on site, assign a named person to complete the weekly entries, and review the false-alarm history periodically to spot recurring problems. Coordinate with the emergency lighting logbook so all fire-safety records sit together.
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Learn moreThis article provides general guidance and distinguishes legislation, British Standards and good practice. It is not legal advice. Always confirm the specific duties applying to your property and tenure.