Knowledge article
Emergency Lighting Logbooks
An emergency lighting logbook records every test, inspection, fault and repair — the evidence that the system is maintained and the responsible person is compliant.
An emergency lighting logbook is the record that demonstrates a system is being properly maintained. BS 5266 expects one to be kept and available for inspection.
What the logbook contains
- Commissioning details and the system's design/completion certificate.
- Monthly functional tests — date and result.
- Annual duration tests — date, result and any batteries replaced.
- Faults and remedial actions — what was found and how it was resolved.
- Alterations to the system.
Why it matters
The logbook is the evidence trail. Without it, there is no proof that testing has taken place — which is exactly what a fire officer, insurer or enforcing authority will ask to see. A complete log shows the responsible person is discharging their duty under the Regulatory Reform (Fire Safety) Order 2005.
Good practice
Keep the logbook on site and up to date, assign a named person to record tests, and diarise the monthly and annual checks so nothing is missed. Digital logbooks are increasingly used and make portfolio oversight easier. This complements the fire alarm logbook as part of a building's fire-safety records.
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Learn moreThis article provides general guidance and distinguishes legislation, British Standards and good practice. It is not legal advice. Always confirm the specific duties applying to your property and tenure.