School Compliance Documentation

For governors, trustees and inspectors, a school's electrical safety is judged on the evidence behind it. Compliance documentation is the record that inspection, testing, maintenance and remedial work have all been done — and kept up to date.

What to hold

• The current EICR and any Electrical Installation Certificates.
• PAT testing records for portable and high-use equipment.
• Emergency lighting logbook and test records.
• Fire alarm logbook and servicing records.
• An asset register of boards, circuits and safety systems.
• Remedial evidence — completion certificates for any remedial works.

Why it matters

The Electricity at Work Regulations 1989 require the installation to be maintained safe, and the documentation is how the school demonstrates it. It also supports the fire risk assessment, health-and-safety governance and — for maintained schools and trusts — funding and audit expectations.

Keeping it usable

• Centralise it, especially across a multi-academy trust, so status can be reported at a glance.
• Track due dates on a compliance calendar so nothing lapses over a long summer.
• Link records to assets and buildings so each site's history is clear.

Kept this way, the documentation turns scattered certificates into a live picture of the school's electrical compliance — ready for the next inspection.